Cost Analysis & Optimization

Cleaning is a major budget item for all types of educational institutions. A common mistake most education facility managers make is thinking there is no way to reduce current cleaning costs without going to RFP. DCS Global works with education clients, in-house cleaning teams, and contractors to reduce ongoing cleaning costs.

The two keys are driving effectiveness (doing the right things,) and efficiency (doing things the right way).  We can almost guarantee that parts of your facility are being cleaned too often, at an excessive standard, with ineffective KPIs and/or poor productivity rates.

DCS Global knows exactly what to do to optimize your current janitorial costs:

  • Understanding real cleaning requirements in the current environment.

  • Setting the right standards with the right specifications.

  • Calculating the true cost of this work.

  • Negotiating effectively with your service team.

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RFP Management & Evaluation

DCS Global has supported hundreds of RFPs across multiple sectors, and thousands of buildings. This expertise saves facility management time, improves the quality of bids, and lowers the risk of accepting a lowball bid that cannot possibly pay for the cost of providing the required services consistently. Our RFP Services support pricing and deliverables are always flexible and customized.

Generally, we recommend and follow these project steps to achieve your specific contracting goals:

  • Learning your specific objectives, issues, and opportunities to define a successful RFP process and clear outcomes.

  • Recommending visual inspections and interviews with senior facility managers and custodial staff to fully understand your cleaning requirements and determine existing benchmarks.

  • Conducting a comprehensive operational and financial risk analysis to help you obtain the best value for your cleaning dollars.

When a new contractor is chosen, DCS Global is often engaged to support transition project management. We also handle RFPs for other major cleaning expenses, including consumables, saving money and improving quality in the process.

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ESG Support & Enhancement

Academia can be justifiably proud of educating, training, and equipping the next generation of environmental stewards, and advocates for equity and social justice. Therefore, it is especially important to walk the walk, not just talk the talk.

DCS Global can enhance your ESG (Environmental, Social, and Governance) efforts in several meaningful, targeted ways:

  • Green Cleaning Audits: examining the impact of your cleaning program on the environment, finding effective ways to reduce – especially harmful and unnecessary chemicals, recycle, and reuse.

  • Clean Study & Work Environments: supporting your commitment to the health, wellbeing, and safety of students, staff, and visitors.

  • Enhanced Confidence: DCS Global’s independent audits and inspections demonstrate your duty-of-care while providing effective proof points to boards, parents, unions, and other key stakeholders.

  • Good Governance in Action: Cleaning is a major expense item for your educational institution demanding independent, expert oversight of costs, quality, and efficiency.

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Standards, Specs & KPIs

Are you holding onto the belief that your educational facility should be cleaned the way the way it always has been? The world and expectations have changed. It could be time to sharpen your pencils and get more out of your cleaning budget.

We are advocates for giving people the best tools, and autonomy, to do their jobs. Simultaneously, we can all benefit from expert outside advice from time-to-time, including when it comes to reviewing, evaluating, and grading the quality of work being performed.

Three data-driven metrics DCS Global focuses on are standards, specifications, and KPIs. We are experts at understanding, assessing, and applying APPA cleaning standards. It may be time to reevaluate what specific standards are needed at various locations across your campus or facility, without negatively impacting the overall level of cleanliness or aesthetics.

DCS Global will also recommend the right cleaning specifications, looking at how and when areas (and surfaces) are cleaned, based on occupancy, vacancy, and traffic patterns. The final element in our reviews is quality assurance and KPIs. Too many KPIs make cleaning contracts unwieldy and add costs. Too few KPS will result in sloppy, hard to manage, ineffective work.

  • Evolving cleaning & servicing needs.
  • Best practices & tech post-pandemic.
  • Compliance & quality assurance.

If your cleaning contracts still prioritize task or frequency based work over clear performance metrics, you definitely need to talk to us!

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Hiring DCS Global is a SMART, educated decision.

Specific, Measurable, Achievable, Relevant, Timely

ESG Reporting

Environmental, Social & Governance (ESG) metrics are fast becoming a business and operational imperative. This differentiator helps businesses meet increasing demands for transparency and mitigate risk. DCS Global provides processes and impartial data to support the environmental and governance aspects of your ESG strategy.

Sustainability Support

Whether you are implementing new environmental standards, looking to support specific ESG goals, or want to enhance your current “green cleaning” program, DCS Global is uniquely equipped to assist.

Day Cleaning Evaluation & Conversion

Day cleaning decreases energy costs, improves security, and provides more consistent results. As pioneers of this approach, we can quickly help determine if it will work for you. 

TIP According to a recent Deloitte survey, 85% of respondents indicated “visible cleaning” was “somewhat important” or “very important” as employees return to offices.

Security Service Assessments & RFPs

Janitorial or custodial services and security are two of the biggest investments you make in running any facility. We combine our proven RFP Services skill set with those of a world-class security expert > Find out more about Security Services RFP project management

How to get better cleaning grades — and save

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Working effectively with in-house custodial teams.

DCS Global have been very effective working with unionized, in-house custodial groups. We make sure we understand their goals, challenges, objectives, and the parameters of what is possible based on their experience, and within current CBA frameworks.

Once we’ve been brought in to provide support, we typically meet with the leaders of any educational facility’s custodial group very early in the process to secure their input. DCS Global consultants are cleaners first. We speak the same language, and understand the culture and issues. Understanding the cleaning landscape through the eyes of frontline workers, listening to their concerns, incorporating their suggestions, and obtaining their buy-in are major factors in our shared success.

Education Cleaning Tips

Need a customized solution?

DCS Global specializes in facilities maintenance consulting services tailored to your sector and needs. We are known for increasing quality and sustainability while managing cost, across large and small portfolios.

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info@dcsglobal.ca